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Polycom, Inc. 311
● One enterprise conference room (if this is an enterprise user) automatically assigned to the user as
part of the Active Directory integration process. You can’t delete this conference room, but you can
modify it.
● Custom conference rooms manually added using the Add command in this dialog box.
● Calendared conference rooms created automatically when the user uses the Polycom Conferencing
Add-in for Microsoft Outlook to set up Polycom Conference meetings in Outlook. You can modify
some of the settings for these conference rooms, but not the ones set in the meeting invitation.
In addition, if you have a Polycom RealPresence Resource Manager system connected to the
RealPresence DMA system’s RealPresence Platform API, the RealPresence Resource Manager system
can create conference rooms (VMRs) in the RealPresence DMA system. There are two kinds:
● Scheduled meeting conference rooms, which are short-lived (they have a start and end time). These
rooms belong to the Conferencing Users who set up the meetings in the RealPresence Resource
Manager system’s scheduling interface.
● Preset dial-out conference rooms (called Anytime conferences in the RealPresence Resource
Manager system), which can be used at any time by someone with the chairperson passcode to
initiate a dial-out conference to a preset list of participants. These rooms belong to the user account
with which the RealPresence Resource Manager logs in.
The following table describes the parts of the Conference Rooms dialog box.
Note: User Accounts Need Assigned Rooms or Roles
A user account that has neither a conference room nor an explicitly assigned role serves no purpose.
Field Description
Room ID The unique ID of the room. Icons identify enterprise conference rooms and
calendared meeting (Polycom Conferencing for Outlook) conference rooms.
Dial-in # Number used to dial into conference room. Automatically set to the dialing prefix
(see Conference Settings on page 185) plus room ID.
Conference Template The template used by the conference room, which defines the conference properties
(or links to the Polycom RealPresence Collaboration Server or RMX profile) used for
its conferences. See Conference Templates on page 190.
The template assignment can be made at the conference room level, AD group
level, or system default level.
MCU Pool Order MCU pool order used by this conference room, which is used to determine which
MCU hosts a conference. See MCU Pool Orders on page 145.
The pool order assignment can be made at the conference room level, AD group
level, or system default level.
Territory The territory to which the conference room is assigned.
A conference room’s territory assignment determines which RealPresence DMA
cluster hosts the conference (the primary cluster for the territory, or its backup cluster
if necessary). The assignment can be made at the conference room level, user level,
AD group level, or system default level.
Max Participants Maximum number of callers allowed to join the conference. Automatic means the
MCU’s maximum is used.